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Event Rentals
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Carver-Hawkeye Arena Event Rental Spaces

This space is ideal for luncheons, small meetings, and other similar gatherings. It is equipped with a smart board and two TVs that are able to mirror the smart board, providing enhanced functionality for presentations and collaborative activities.

TYPE

PRICE

Public / Non-Profit

$168/hour

University

$126/hour

 



This 3,500-square-foot space is fully equipped with a drop-down LCD projector and screen, making it ideal for client presentations and employee meetings. It is also perfect for banquets, receptions, holiday parties, business functions, and social gatherings. The space features a podium, projector/screen, TVs, and one wireless microphone.

TYPE

PRICE

Public / Non-Profit

$420/hour

University

$315/hour

This 1,200-square-foot space is ideal for luncheons, showers, birthday parties, small meetings, and other social gatherings.

TYPE

PRICE

Public / Non-Profit

$210/hour

University

$168/hour

 

VENUE POLICIES

AVAILABILITY

Carver-Hawkeye Arena: Limited availability between August and May. Event booking for October to April opens after the winter sports schedules are released.

CANCELLATION

If an event is cancelled, the following fees will apply and must be paid at the time of cancellation:

  • Date of Agreement to 91 days prior – 25% of the total rental fee
  • From 61 days to 90 days prior – 50% of the total rental fee
  • From 31 days to 60 days prior – 75% of the total rental fee
  • From 0 days to 30 days prior - 100% of the total rental fee

CATERING

University Catering is the exclusive provider for Hawkeye Event Spaces. Catering for events must be provided by University Catering. Visit the University Catering website for full menu and pricing information.

EVENT FURNISHINGS

Each venue space is equipped with tables and chairs. If your event requires tables and chairs beyond what is available in our event space inventory, or if specialty items are needed, these will need to be rented at an additional cost.

INSURANCE

All University organizations are covered under the University’s policy. All public and non-profit organizations are required to have liability insurance for their events. Insurance is necessary in the event of property damage to our facility or if someone is injured and brings a claim against the contract holder and/or the University.

If the client does not already have a liability insurance policy, one can be purchased online through General Liability Insurance for Special Events from PHLY, offered by Philadelphia Insurance Companies, or through another provider of their choice.

OPTIONAL ADD-ONS

The following add-ons are available for full event bookings. 

Audio-Visual Assistance: Provided through Sound Concepts Inc.

Dance Floor: Available for a flat rate of $300. Maximum size is 21’ x 21’.

Facility Tour with Event: The tour must occur during the rental window, or the end of the tour must align with the start of the rental timeframe.

TYPE

PRICE

Public / Non-Profit

$200 (Flat Fee)

University

$100 (Flat Fee)

Videoboard / HawkVision: Request use of the videoboard or HawkVision during an event for displaying logos, graphics, or slideshows. 

PARKING

Carver-Hawkeye Arena: Parking is available Monday through Friday in Lot 46 starting at 4:30 PM and all day on weekends. Parking is available on weekdays at an hourly rate in the Dental Lot, located south of the main entrance to Carver. Guests who park in Lot 46 before 4:30 PM on weekdays are subject to non-refundable fees.