VENUE POLICIES

AVAILABILITY

Carver-Hawkeye Arena: Limited availability between August and May. Event booking for October to April opens after the winter sports schedule is released.

Kinnick Stadium: Not available for event bookings or photo opportunities Friday-Sunday on home football game weekends.

Nagle-Duda Gymnastics & Spirit Squads Training Center: Event dates are subject to approval by gymnastics and spirit squads team.

Sue Beckwith, MD Boathouse: Event dates are subject to approval by rowing team and boathouse staff.

CANCELLATION

If an event is cancelled, the following fees will apply and must be paid at the time of cancellation:

• Date of Agreement to 91 days prior – 25% of the total rental fee
• From 61 days to 90 days prior – 50% of the total rental fee
• From 31 days to 60 days prior – 75% of the total rental fee
• From 0 days to 30 days prior - 100% of the total rental fee

Please note: This cancellation policy applies to full event bookings. For photo session add-ons, please refer to the “Photo Opportunities: Optional Add-Ons” section.

CATERING

University Catering is the exclusive provider for Hawkeye Event Spaces. Catering for events must be provided by University Catering, located at the Iowa Memorial Union on the east side of the University of Iowa campus. Contact details will be provided during the rental process.

A full menu and pricing information can be found at: http://catering.uiowa.edu/. For wedding-specific details, visit: http://catering.uiowa.edu/weddings.

On-campus alcoholic beverage service is limited to designated facilities including Carver-Hawkeye Arena, Kinnick Stadium, and additional campus locations may be used for single events with the approval of the Vice President of Student Life or designee in accordance with the University’s policy.

EVENT FURNISHINGS

Each venue space is equipped with tables and chairs. If your event requires tables and chairs beyond what is available in our event space inventory, or if specialty items are needed, these will need to be rented at an additional cost.

INSURANCE

All University organizations are covered under the University’s policy. All public and non-profit organizations are required to have liability insurance for their events. Insurance is necessary in the event of property damage to our facility or if someone is injured and brings a claim against the contract holder and/or the University.

If the client does not already have a liability insurance policy, one can be purchased online through General Liability Insurance for Special Events from PHLY, offered by Philadelphia Insurance Companies, or through another provider of their choice.

Note: The link below should be hyperlinked to the “General Liability Insurance for Special Events from PHLY” text.

https://www.phly.com/products/Special-Events-General-Liability-Insurance.aspx

OPTIONAL ADD-ONS

The following add-ons are available for full event bookings. For photo session add-ons, refer to the “Photo Opportunities: Optional Add-Ons” section.

Audio-Visual Assistance: Provided through Sound Concepts Inc.

• Office Address: 1001 3rd Ave. SW, Cedar Rapids, IA 52404
• Office Phone: 319-366-7357
• https://soundconceptsinc.com/

Dance Floor: Available for a flat rate of $300. Maximum size is 21’ x 21’.

Facility Tour with Event: The tour must occur during the rental window, or the end of the tour must align with the start of the rental timeframe.

TYPE	PRICE
Public / Non-Profit	$200 (Flat Fee)
University	$100 (Flat Fee)

Videoboard / HawkVision: To request use of the videoboard or HawkVision during an event for displaying logos, graphics, or slideshows, please complete the following form:

https://workflow.uiowa.edu/form/hawkvision

PARKING

Carver-Hawkeye Arena: Parking is available Monday through Friday in Lot 46 starting at 4:30 PM and all day on weekends. Parking is available on weekdays at an hourly rate in the Dental Lot, located south of the main entrance to Carver. Guests who park in Lot 46 before 4:30 PM on weekdays are subject to non-refundable fees.

Kinnick Stadium: Parking is available Monday through Friday in Lot 43 starting at 4:30 PM and all day on weekends. Parking is available on weekdays at an hourly rate at Ramp 3, located behind the north side of Kinnick Stadium. Guests who park in Lot 43 before 4:30 PM on weekdays are subject to non-refundable fees.