All Sports Schedule
Event Rentals
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Policies & Information

Review the policies that apply to all venue spaces in the All Venues tab. Information regarding availability, optional add-ons, and parking can be found within each facility’s tab. Details about field photo opportunities are available under Duke Slater Field, and the Rental Requests section will direct you to the request form and provide information on response timelines and contact details.

CANCELLATION

If an event is cancelled, the following fees will apply and must be paid at the time of cancellation:

  • Date of Agreement to 91 days prior – 25% of the total rental fee
  • From 61 days to 90 days prior – 50% of the total rental fee
  • From 31 days to 60 days prior – 75% of the total rental fee
  • From 0 days to 30 days prior – 100% of the total rental fee

CATERING

Aramark at The University of Iowa is our exclusive catering provider.

EVENT FURNISHINGS

Each venue space is equipped with tables and chairs. If your event requires tables and chairs beyond what is available in our event space inventory, or if specialty items are needed, these will need to be rented at an additional cost.

INSURANCE

All University organizations are covered under the University’s policy. All public and non-profit organizations are required to have liability insurance for their events. Insurance is necessary in the event of property damage to our facility or if someone is injured and brings a claim against the contract holder and/or the University.

If the client does not already have a liability insurance policy, one can be purchased online through Philadelphia Insurance Companies, or through another provider of their choice.

PAYMENT

A deposit is due once the contract is signed by all parties. The deposit is 25% of the total rental fee. Final payment is required 14 days before the event date.

PROHIBITED ITEMS

The following items are not allowed in any Hawkeye Event Spaces:

  • All forms of paint
  • Confetti/glitter
  • Fog/smoke machines
  • Open flames
  • Pets, with the exception of service animals (please notify us prior to the event)

SECURITY

Each individual event may require security personnel in addition to the rental pricing. Once we have reviewed the specific event in detail, a decision will be made on whether security is required. If required, this will be an additional cost not included in the rental price.

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AVAILABILITY

Limited availability between August and April. Event booking for October to March opens after the winter sports schedule is released.

OPTIONAL ADD-ONS

The following items are optional and not included in the total rental fee:

PARKING

  • Parking is available Monday through Friday in Lot 46 (Carver Lot) starting at 4:30 PM, and all day on weekends.
  • On weekdays, parking is available at an hourly rate in the Hawkeye Parking Ramp and Parking Ramp 3, located behind the north side of Kinnick Stadium.
  • Guests who park in Lot 46 (Carver Lot) between 7:30 AM-4:30 PM on weekdays are subject to a non-refundable ticket.
Aramark Tasting with Admin (8)
Aramark Tasting with Admin (6)

AVAILABILITY

Not available Friday-Sunday on home football game weekends. Photo bookings for August to December open after the football schedule is released.

The Paul W. Brechler Press Box, North End Zone, and both the home and visiting team locker rooms are not available for photo sessions.

CANCELLATION & REFUND POLICY

  • More than 48 hours’ notice: Full refund
  • 24-48 hours’ notice: 50% refund
  • Less than 24 hours’ notice: No refund (100% of session fee retained)

If the venue cancels due to weather or unforeseen circumstances, sessions may be rescheduled or refunded at the discretion of event staff.

OPTIONAL ADD-ONS

PARKING

  • Parking is available Monday through Friday in Lot 43 (Kinnick Lot) starting at 4:30 PM, and all day on weekends.
  • On weekdays, parking is available at an hourly rate in the Hawkeye Parking Ramp and Parking Ramp 3, located behind the north side of Kinnick Stadium.
  • Guests who park in Lot 43 (Kinnick Lot) between 7:30 AM-4:30 PM on weekdays are subject to a non-refundable ticket.

PAYMENT

Payment is due no later than three business days before the scheduled session. Cash payments are not accepted. All individuals in attendance will be charged, including those not actively participating in photos.

PHOTOGRAPHER POLICY

Professional photographers are not included in the total guest count. A professional photographer is defined as:

  • Someone hired specifically for photography services
  • Uses professional-grade equipment

One of the following must be submitted to verify professional photographer status:

  • A link to the photographer’s official website
  • A professional social media page (Instagram, Facebook, LinkedIn, etc.)

Photos taken by family or friends using personal cameras or phones do count toward the guest total.

Speraw Wedding Photos (39)
Alyssa's Lens - May 2025 Grad Photos (1)
Alyssa's Lens - May 2025 Grad Photos (2)

AVAILABILITY

Not available for event bookings or photo opportunities Friday-Sunday on home football game weekends. Event booking for August to December opens after the football schedule is released.

OPTIONAL ADD-ONS

The following items are optional and not included in the total rental fee:

PARKING

  • Parking is available Monday through Friday in Lot 43 (Kinnick Lot) starting at 4:30 PM, and all day on weekends.
  • On weekdays, parking is available at an hourly rate in the Hawkeye Parking Ramp and Parking Ramp 3, located behind the north side of Kinnick Stadium.
  • Guests who park in Lot 43 (Kinnick Lot) between 7:30 AM-4:30 PM on weekdays are subject to a non-refundable ticket.
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Speraw Wedding Photos (32)

AVAILABILITY

Event dates are subject to approval by the gymnastics and spirit squads teams.

OPTIONAL ADD-ONS

The following items are optional and not included in the total rental fee:

PARKING

  • Parking is available Monday through Friday in Lot 66 starting at 4:30 PM, and all day on weekends.
  • On weekdays, parking is available at an hourly rate in the metered spots facing the road, with payment required through the ParkMobile app or by following the posted signage.
  • Guests who park in Lot 66 between 7:30 AM-4:30 PM on weekdays are subject to a non-refundable ticket.
Front side of the new Nagle-Duda Gymnastics & Spirit Squad Training Center building with the name of the building in silver block letters below a silver tigerhawk on a tan stone wall.
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AVAILABILITY

Event dates are subject to approval by rowing team and boathouse staff.

OPTIONAL ADD-ONS

The following items are optional and not included in the total rental fee:

PARKING

  • Parking instructions will be provided at the time of booking.
  • Guests who park in areas marked “Permit Parking Only” or “2-Hour Parking for Park Use Only” without a valid parking pass and prior approval may be subject to a non-refundable ticket.
The P. Sue Beckwith, MD Boathouse is viewed from across the Iowa River. The building is two stories with many windows. Members of the Iowa Rowing team are carrying a boat along the boat launch.
Boardroom Style for 8 (34)

RENTAL REQUESTS

Please complete this form to request an event booking or photo opportunity. All requests must be submitted at least 14 days prior to the desired date. Submission of the form does not guarantee availability.

A representative will contact you to confirm availability or discuss your event in more detail after we receive your inquiry. Please allow 3-5 business days for a response.

CONTACT

If you have any questions, please contact Hawkeye Event Rental Spaces:

Business hours are Monday through Friday, 8:00 AM-4:30 PM. Event times are not limited to these hours.

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